The policies of Onehunga High School will comply with:
The policies give the Board guidelines in relation to the management and governance of the school and a code of conduct for staff, students and visitors under its jurisdiction. The policies are supported by procedures that are used in the day-to-day running of the school.
The procedures will be regularly reviewed by the Senior Leadership Team in conjunction with the Board of Trustees policy review cycle.
Procedures
(a) Charter Strategic and Annual Plan 2022 - 2024
A1 GOVERNANCE
A2 ENROLMENT
Procedures
(a) Enrolment Scheme
Procedures
(b) Protected Disclosure procedure
(c) Privacy Policy
B1 CURRICULUM
Procedures
(b) Assessment Manual Staff
(c) Assessment Manual Student
B2 TEACHING AND LEARNING
Procedures
(a) Teaching and Learning Guidelines
(b) E-Learning Internet agreement
(d) Copyright
Procedures
C1 HEALTH AND SAFETY
Policy
This policy should be read in conjunction with the Health and Safety at Work Act 2015.
Purpose
To ensure, so far as is reasonably practicable, that the school and school activities are without risks to health and safety of all workers, students, visitors and contractors, while they are at work.
To comply with relevant health and safety legislations, regulations, New Zealand standards, and approved codes of practice.
The board of trustees is committed to ensuring the health and safety of all persons affected by our operations by complying with relevant health and safety legislation, regulations, New Zealand standards, and approved codes of practice.
The board of trustees is committed to providing and maintaining a safe and healthy workplace for all workers, students, and other people in the workplace. We will achieve this through:
· making health and safety a key part of our role
· working with our workers to improve the health and safety system at our school
· doing everything reasonably possible to remove or reduce the risk of injury or illness
· making sure all incidents, injuries and near misses are recorded in the appropriate place
· investigating incidents, near misses and reducing the likelihood of them happening again
· having emergency plans and procedures in place
· training everyone about hazards and risks so everyone can work safely, including adherence to the Code of Practice for School Exempt Laboratories and the Code of Ethical Conduct for the Use of Animals in Research and Teaching in Schools.
· providing appropriate induction, training and supervision for all new and existing workers
· helping workers who were injured or ill return to work safely
· making sure contractors and subcontractors working at the school operate in a safe manner.
All workers are encouraged to play a vital and responsible role in maintaining a safe and healthy workplace through:
· being involved in improving health and safety systems at work
· following all instructions, rules, procedures and safe ways of working
· reporting any pain or discomfort as soon as possible
· reporting all injuries, incidents and near misses
· helping new workers, staff members, trainees and visitors to the workplace understand the safety procedures and why they exist
· reporting any health and safety concerns or issues through the reporting system
· keeping the workplace tidy to minimise the risk of any trips and falls
· wearing protective clothing and equipment as and when required to minimise your exposure to workplace hazards.
Others in the workplace
All others in the workplace including students and visitors are encouraged to:
· follow all instructions, rules and procedures while in the school grounds
· report all injuries, incidents and near misses to their teacher or contact person at the school
· wear protective clothing and equipment as and when required to minimise exposure to hazards
Students are provided with basic health and safety rules, information and training and are encouraged to engage in positive health and safety practices.
Health and safety is everyone’s responsibility.
C2 ACCESS TO STUDENTS
Procedures
(a) Exeat Procedure
C3 ABUSE AND HARRASSMENT
Procedures
(a) Dealing with abuse and harassment of students
C4 SEARCH AND SEIZURE
Procedure
C5 SUBSTANCE ABUSE AND SMOKING
A Controlled Drugs
i. No person shall while under the jurisdiction of the school:
a) be under the influence of;
b) have in their possession;
c) use;
d) sell or supply; or
e) purchase or receive
any controlled drug as the term defined in section 2 of the Misuse of Drugs Act 1975 or any amendment thereto, or conspire to do any of (a) or (e) as listed above.
B Other Substances
ii. No person shall while under the jurisdiction of the school:
a) be under the influence of;
b) have in their possession;
c) use
otherwise than for the purpose intended by the manufacturer, any substance or thing which when inhaled, imbibed or taken in any other way has the effect or is capable of having the effect of modifying the taker’s behaviour or to conspire to do any of (a) or (c) above.
C Alcohol
iii. No student (including those students aged 18 years and over) or person shall while under the jurisdiction of the school:
a) be under the influence of;
b) have in their possession;
c) use:
d) sell or supply; or
e) purchase or receive
or conspire to do any of (a) to (e) above.
D Tobacco
iv. No student shall while under the jurisdiction of the school:
a) have in their possession;
b) use
d) sell or supply; or
e) purchase or receive
or conspire to do (a) to (e) above.
For the purposes of this policy, the things which a person has in their possession includes anything subject to their control which is in the custody of another.
v. In compliance with the law, Onehunga High School is a smoke-free environment and no smoking shall take place on the school grounds.
C6 TRAUMATIC EVENTS
Procedures
(a) Crisis Procedure
C7 UNIFORM AND GROOMING
Procedures
(a) Onehunga High School uniform code
C8 INTERNATIONAL STUDENTS
Procedures
(a) Code of Practice
(e) Refunds Policy
(f) Medical and Travel Insurance Policy
(g) Managing Recruitment Agents Policy
C9 USE OF FORCE
Procedure
(a) Physical Restraint Procedure
C10 CHILD PROTECTION POLICY
Policy
This policy should be read in conjunction with the:
Purpose
The Board of Trustees has an obligation to ensure the wellbeing of students in our care. The board is committed to the prevention of abuse and neglect and to the protection of all students.
This policy applies to all staff members, including contractors and volunteers.
Any person in our school who believes that any student has been, or is likely to be, harmed (whether physically, emotionally, or sexually), ill-treated, abused, neglected, or deprived must follow school procedures and may also report the matter to Oranga Tamariki or the police.
(a) Child Protection Procedures
C11 CLOSED CIRCUIT TELEVISION SYSTEM (CCTV) POLICY
Policy Purpose
Onehunga High School has installed Closed Circuit Television (CCTV) cameras inside and around our school facilities to monitor any unwanted or unsafe activity. In accordance with the Privacy Act 1993, Onehunga High School must ensure that these CCTV cameras do not unnecessarily impede on our Staff, Students or visitor’s privacy. We have created this policy to govern the collection, use and disclosure of images captured by CCTV cameras.
This policy is designed to inform you of our reasons for installing CCTV cameras and where personal information has been collected, your rights in relation to that information. Nothing in this privacy policy limits or excludes your rights under the Privacy Act 1993.
Overview
This policy sets out:
What information is being collected?
We have placed CCTV cameras within the school facilities to monitor the common areas for security and safety purposes. These cameras may from time-to-time record footage of staff, students and visitors as they pass through the CCTV camera area. We consider this footage to be your personal information so we will ensure that it is managed as set out in this policy.
What is the purpose of the information collection?
Onehunga High School is taking steps to ensure the safety and security of our staff, students and visitors, as well as making sure that our facilities are monitored to prevent damage in any way. We view CCTV cameras as a means to carry out these steps with minimal imposition on all users of our facilities. The CCTV cameras are a way to help achieve that objective. We may use this footage when conducting internal investigations relating to staff concerns, damage and illegal activity.
Will we be passing this information on to other parties? Who will they be?
In the event of some unlawful activity being carried out at the premises, and it being recorded on our CCTV cameras, we may pass that footage over to Police for the purpose of an investigation. Likewise, if the Police believe some unlawful activity was carried out at the school then they may view or ask us to hand over, any footage that may help. We are obliged by law to hand over CCTV footage in the event that court order is made for us to do so.
Is collection of this information authorised or required under a particular law?
It is our right to install and operate the CCTV cameras in our facilities. We also view it as a way to fulfil our responsibility under the Health and Safety in Employment Amendment Act 2002. This act makes us responsible for complying with all requirements in respect of buildings, health, and safety under any enactment so far as they apply to the facilities and users. It is our view that the CCTV cameras are one way to comply with this responsibility.
What rights do individuals have to access and correct the information?
Any individual who is recorded by our CCTV cameras has the right to access that footage and to make any corrections so long as that information relates to that individual. These are principles of the Privacy Act 1993. The length of storage of footage may vary from time to time and so there is no guarantee that this information will still be held by Onehunga High School at the time the individual wants access. The individual has no right to access footage that does not relate to the individual. Also, we are bound by law not to breach another
individual’s privacy. So, in the event that more than the individual is seen in the CCTV footage we cannot give access to that without their consent. Onehunga High School will comply with all requests in line with the Privacy Act 1993.
Who will have access to the information?
The Privacy Officer, Senior Leadership Team and Property Manager will have day to day responsibility for the CCTV network and will have access to all CCTV footage. The Privacy Officer will have access to the CCTV footage as required for them to fulfil their duties in relation to the Privacy Act 1993. The Senior Leadership Team and Property Manager may be required to access the CCTV footage in relation to their duties. Onehunga High School’s Board of Trustee’s Chairperson may also be required to access the CCTV footage. Any of the people listed above may as required show CCTV footage to other parties as and when this is required in the event of an investigation. All of the above listed people will abide by this policy, the Privacy Act 1993 and any other relevant Act.
How secure will the CCTV footage be?
Onehunga High School will install the CCTV system on a separate network within the
school’s facilities. This will make the system more secure from access by day-to-day users of the school’s current IT network. All devices within the CCTV network will have secure passwords which will be changed on a regular basis. A regular audit of the CCTV system network will also be undertaken.
How do you get in contact with us?
If you have any queries about this policy you can contact the Principal of the school or the Board of Trustee’s Chairperson.
D1 STAFFING
D2 EMPLOYMENT
D3 STAFF CONDUCT AND PERFORMANCE
Procedures
(a) Staff Dress Code
D4 STAFF APPOINTMENTS
D5 DISCRETIONARY LEAVE
E1 FINANCE
E2 ASSET MANAGEMENT
E3 PROPERTY PLANNING
E4 MAINTENANCE OF BUILDINGS
E5 SPONSORSHIP / FUNDRAISING
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